PALNI HILLS CONSERVATION COUNCIL -------------------------------- Minutes of the Second Annual General Body Meeting of the Palni Hills Conservation Council (PHCC) held on 18th May 1987 at 5 pm. at the 'NUTSHELL'. MEMBERS PRESENT --------------- 1. M.S. Viraraghavan 14. V.R. Rajagopal 2. Tara Murali 15. Navroz Mody 3. Lily Thomas 16. R. Kannan 4. Meenakshi Meyyappan 17. Philippa Mukherjee 5. Rani Rajendran 18. K.C. Raghavan 6. T. Rajkumar 19. Jean Pouyet 7. S. Natarajan 20. David Nagel 8. W.P.A.R. Nagarajan 21. Chandra Shankar 9. Girija Viraraghavan 22. Gowri Shankar 10. M.S. Francis 23. C. Jeyakaran 11. K.M. Mathew 24. Vasantha Menon 12. C. Krishnamurthi 25. Mohan Raman 13. C. Israel Bhooshi OTHERS ------ 1. Raja V Sattanathan 2. Ramani Natarajan 3. Mrs. K.C. Raghavan 4. C. Amalraj 1) The Annual Report of the Executive Committee sent to the members earlier, was read out by the Secretary. The Annual Report was unanimously adopted. 2) The Treasurer explained the audited accounts - the treasurer's account and Wasteland Development Sub Committee account. The audited accounts were approved. 3) Mrs. Tara Murali proposed that the present auditor of the PHCC, Mr. V. Elango of Tiruchirappali be reappointed as the PHCC auditor for the year 1987-88. The proposal was unanimously accepted by all members. The audit fees for PHCC Treasurer account, and Wasteland Development Sub Committee are Rs. 100/-, and Rs. 3,000/- respectively. 4) The following are the valid nominations received by 11th May '87 for the Executive Committee and officer bearers of the PHCC for 1987-88. i) M.S. Viraraghavan - President ii) K.M. Mathew - Vice - President iii) Tara Murali - Vice - President iv) C. Jeyakaran - Secretary v) Philippa Mukherjee - Joint Secretary vi) V.M.I. Francis Raj - Treasurer vii) J. Nath - Member viii) Romulus Whitaker - " ix) George Roshan - " x) Girija Viraraghavan - " xi) V.R. Rajagopal - " xii) Chandra Shankar - " xiii) Navroz Mody - " M.S. Viraraghavan mentioned the Executive Committee's recommendation to propose to the General Body W.P.A.R. NAGARAJAN, JEAN POUYET and DAVID NAGEL to fill up the remaining 3 vacancies. All the above valid nominations including W.P.A.R. Nagarajan, Jean Pouyet and David Nagel were considered by the General Body. The office bearers - member as per the nominations and recommendations were declared elected unanimously to the Executive Committee of the PHCC for 1987-88. 5) The special resolution sent to all the members earlier relating to cooption of members and election procedures, was considered. Girija Viraraghavan and Tara Murali proposed that the special resolutions be adopted. The general body unanimously adopted the following special resolution. A) It is resolved to add the following to clause 12(i) of the bye-laws' and as many coopted members without any voting rights as is decided by the Executive Committee but not exceeding three' B) It is resolved to add the following to clause 12(iii) 'iii(a) Notice calling for nominations shall be sent to all the members in the following format along with the notice for Annual General Body Meeting. NOMINATION FORMAT ----------------- I (name of the proposer) .......... member of the PHCC hereby nominate (the name of the person who is proposed) .......... to be the member of Executive Committee for the year ........... I also propose him to be (specify President, Vice President, etc.) .......... of the PHCC for the year .......... Signature of Proposer with date. I (name of the Nominee) .......... a member of the PHCC accept the above nomination to be (specify President, Vice President, etc.,) ........... of the PHCC for the year ......... Signature of the nominee with date. Note: For each nomination follow the above format. Every member has option to file sixteen different nominations for six office bearers and ten ordinary members. Please make out copies of this format according to your need'. The receipt of the nomination will closed by 5 p.m. of the day 7 days prior to the Annual General Body Meeting. iii(b) The outgoing Executive Committee should nominate candidates for the vacancies for which valid nominations have not been filed with in the time specified". 6) Some of the other points discussed are the following. a) Management of Wetlands - Philippa Mukherjee b) The second shift of Environment programs at the Anglade Institute of Natural History, Shenbag, and the possibility of mobile vans to make people living in the Palnis more environment concious. c) Adequate publicity to be given locally to educate people on the water scarcity and pollution of the lake. To step up publicity activities, so as to create a good public opinion on our activities. 7) It was resolved to coopt Mr. R. Kannan, Pattiveeranpatti to the Executive Committee during 1987-88. 8) It was also resolved to put up 3 Boards in different places, to educate tourists on the environment. Mrs. Tara Murali, Mrs. Chandra Shankar and Mrs. Srimati Mahesh have kindly agreed to find sponsors for these boards. NOTICE OF ANNUAL GENERAL BODY MEETING ------------------------------------- To : All the members of "THE PALNI HILLS CONSERVATION COUNCIL". Notice is hereby given that the Second Annual General Body Meeting of the Palni Hills Conservation Council, will be held on Monday, 18th May 1987 at 5.00 p.m. at the 'NUTSHELL', Convent Road, Kodaikanal. The Agenda for this meeting will be as follows: i) To consider and adopt the Annual Report of the Executive Committee. ii) To approve the audited accounts of the PHCC for the year ending 31.3.'87. iii) To appoint auditors for the PHCC for 1987-88. iv) To elect the Executive Committee members and office bearers of the PHCC for 1987-88. v) To pass the following as special resolution: A) It is resolved to add the following to cluse 12(i) of the bye-laws "and as many coopted members with out any voting rights as is decided by the Executive Committee but not exceeding three" B) It is resolved to add the following to clause 12(iii) "iii (a) Notice calling for nominations shall be sent to all the members in the following format along with the notice for Annual General Body Meeting. NOMINATION FORMAT ----------------- I (name of the proposer) .............. a member of the PHCC hereby nominate (the name of the person who is proposed) ......... ......... to be the member of Executive Committee for the year ................ I also propose him to be (specify President, Vice President, etc.) ........... of the PHCC for the year ......... Signature of proposer with date I (name of the Nominee) .................. a member of the PHCC accept the above nomination to be (specify President, Vice President, etc.,) .................. of the PHCC for the year ........... Signature of the nominee with date Note: For each nomination follow the above format. Every member has option to file sixteen different nominations for six office bearers and ten ordinary members. Please make out copies of this format according to your need". The receipt of the nomination will be closed by 5.p.m. of the day 7 days prior to the Annual General Body Meeting. iii(b) The outgoing Executive Committee should nominate candidates for the vacancies for which valid nominations have not been filed with in the **